Share this Job
Apply now

Apply for Job

Board Secretary Senior Specialist ( Job Location in Sharma, NEOM )

Sector:  Chief Of Staff Office
Division:  Founding Board Secretariat

Position: Board Secretary Senior Specialist

Division: Board Relations

Job Location: Sharma, NEOM

 

Role Purpose:

 

The Board Secretary Senior Specialist provides documenting and clerical support to the Board, through the timely and accurate collection and sharing of information directly related to its activities. The Board Secretary ensures that the Board is well informed and that its activities are well documented for the use of Board members, the Governance Committee and relevant government bodies.

 

Responsibilities:

 

Documenting the Board’s meetings:

The Secretary of the Board is responsible for documenting the Board’s meetings and preparing minutes therefore, which shall include discussions and deliberations carried out during such meetings and recording the resolutions of the Board and voting results and retaining them in a special and organized register. Such minutes shall be signed by all the attending members. The minutes of the meeting must at least include the following:

  1. Venue, date, times on which such meeting commenced and concluded.   
  2. Names of the attendees and any reservations they expressed (if any).   
  3. Discussions and deliberations were carried out during such meetings.   
  4. Resolutions of the Board and voting results.

 

Record keeping:

The Secretary of the Board must ensure that all reports submitted to the Board or prepared by it have been retained, including but not limited to quarterly and annual reports.

 

Providing Board Members with Information and Minutes:

The Secretary of the Board must provide the Board members with all information needed in the course of their work, which is one of his competencies including:

 

  1. Meeting agenda and related documents and information.
  2. Any additional information related to the topics included in the agenda items, requested by any Board member.
  3. A copy of previous minutes of the Board’s meetings as well as the information and documents related to the Company.

 

Compliance:

The Secretary of the Board must ensure that the Board members comply and commit to the procedures approved by the Board.

 

Notifying Board Members of the Dates of Board’s Meetings:

The Secretary of the Board serves as a liaison between Board members, especially with regard to coordinating dates of meetings.  Therefore, the Secretary of the Board must notify Board members of the dates of the Board’s meetings within sufficient time prior to the date specified for the meeting.

 

Presenting Draft Minutes:

The Secretary of the Board shall present the draft minutes to the Board members to provide their feedback before signing.

 

Coordinating among Board Members:

The Secretary of the Board shall coordinate among Board members to help raise the efficiency of Boards’ operations and enhance decision making expeditiously and efficiently.

 

Providing Assistance and Advice:

The Secretary of the Board shall provide assistance and advice to Board members.

 

Regulating Disclosure Register of the Board:

The Secretary of the Board shall manage the disclosure register of the Board and the Executive Management as per the disclosure requirements stipulated in the Capital Market Law, the Companies Law, and their Implementing Regulations.

 

Qualifications:

Holds a Bachelor degree in law, finance, accounting or management or their equivalent, and has relevant practical experience of no less than (4) years; or Has relevant practical experience of no less than (6) years.

 

 

Benefits:

  • Free Accommodation
  • Free Laundry and housekeeping
  • Free transportation
  • 2 flights per month domestic round trip.
  • 1 Annual Travel Allowance
  • Relocation Flight
  • Free Meals ( breakfast, lunch, dinner )
  • Schooling - 60K SAR per child up to 3 children
  • Bonus 20-30% annual (performance based)
  • Savings Plan ( Long-term incentive plan )
  • Medical insurance ( VVIP health coverage) 
  • Annual Leave 30 working days annual 
  • Remote Working 24 working days annual 

 

Apply now

Apply for Job