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Executive Assistant

Sector:  Land Mobility
Division:  Land Mobility

Position: Executive Assistant

Reports to: Executive Director – Regional & Urban Mobility

Sector: Land Mobility

Job Location: Sharma, NEOM

 

 

Role Purpose:

 

Independently works as an executive assistance to support all administrative activities of the Executive Director.  Acts as a primary point of contact for both internal and external constituencies on all matters pertaining to the office of the Executive Director. Provide administrative support to team members of the Executive Director. 

 

Key Accountabilities & Activities:

 

  • Manage professional and personal scheduling for Executive Director – Regional & Urban Mobility, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
  • Coordinate complex scheduling, extensive calendar management and set up meetings, as well as management of content and flow of information to senior executives in a timely and accurate manner
  • Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
  • Provide administrative support to Executive Director - Regional & Urban Mobility’s direct reports and manages their leaves ensuring adequate coverage at all times.
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, keeping up with office supply inventory, and maintenance of filing system and contact database
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Oversees the planning and coordination of key special events for the Executive Director – Regional & Urban Mobility
  • Organize team communications and plan events, both internally and offsite
  • Provide assistance in the understanding and interpretation of NEOM policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.

 

 

 

Background, Skills & Qualifications:

 

  • 10 years’ experience in administrative role reporting directly to senior management
  • Time management and ability to meet deadlines
  • Superb written and verbal communication skills
  • Ability to work with limited supervision
  • Strong organizational skills and ability to multitask  
  • Problem-solving and decision making
  • Proactivity and self-direction
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Interpersonal skills
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems

 

Qualifications:

Diploma or Bachelor Degree in Business Administration or other related field

 

Benefits:

  • Free Accommodation.
  • Free Laundry and housekeeping.
  • Free transportation.
  • 2 flights per month domestic round trip.
  • 1 Annual Travel Allowance.
  • Relocation Flight.
  • Free Meals ( breakfast, lunch, dinner ).
  • Schooling - 60K SAR per child up to 3 children.
  • Bonus 20-30% annual (performance based).
  • Savings Plan ( Long-term incentive plan ).
  • Medical insurance ( VVIP health coverage), for Employee, Family & Parents.
  • Annual Leave 30 working days annual.
  • Remote Working 24 working days annual.

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