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Corporate Facilities Lead

Sector:  COO's Office
Division:  Human Resources


Assist in the coordination of NEOM Corporate Office administration and operations procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Corporate Facilities Coordinator supports all office stakeholders in the coordination of the office functions/events. Supporting the streamlining of procedures, supply partner supervision, space management, general maintenance, and inspections.


Key Accountabilities and Responsibilities

  • Corporate Facilities Coordinator, Job Responsibilities.
  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Support budgeting and forecasting procedures
  • Submit timely reports and prepare presentations/proposals as assigned
  • Assist Corporate Facilities Manager with Landlord/ Landlord agent regarding all tenancy interfaces and ensuring landlord supplies and systems support the business occupation of the asset
  • As applicable coordinate with the Landlord/ Landlord agent for liaison with civil defense for all tenancy modifications (as necessary).
  • Keep management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
  • Create and update databases and records for the office environment and other data.
  • Coordination with emergency services for building evacuation planning, training and procedures, assist with emergency preparedness procedures implementation.
  • Oversees office equipment and minor systems maintenance.
  • Operates and maintains all custodial functions.
  • Maintains administration stock for office supplies / essential spare parts, and place orders when necessary.
  • Coordinates and develops initiatives for office events / activities.
  • Coordinates all external catering for events and office catering inclusive of daily pantry supplies. 
  • Ensures that the facility is clean and maintained according to company policy and procedures.
  • Conducts and documents regular facilities inspections.
  • Check completed work by vendors and contractors.
  • Recommends maintenance, mechanical, electrical, and facility design modifications.
  • Communicates workplace safety precautions to employees.
  • Assists on space planning, office requirements and any fit out / minor projects.


Education & Experience

  • BSc in Business/Architecture/Facilities Management
  • Health & Safety Certificate / Diploma.
  • AutoCAD.
  • Customer Service training (Desirable)
  • 5-10 Years FM in a Commercial/ Office environment .
  • Contract Management .
  • Reporting skills & Inventory control.
  • Strong project management .
  • Customer service orientation.
  • Conflict resolution.
  • Communication & Problem solving.
  • Strong knowledge of Microsoft office.
  • Knowledge of operating an industry leading office management and ERP system.

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